BASIC FUNCTION:

Performs all administrative functions and purchasing-related activities, as well as supervising the activities of the Purchasing Officer and adhering to the established policies & procedures.

DUTIES AND RESPONSIBILITIES:

1. Develops and supervises other staff: Purchasing Officer & Purchasing Assistant.
2. Establishes and maintains all vendor relationship – both domestically and internationally.
3. Coordinates between Finance Department and Area Purchasing.
4. Liaises with all department heads for straight and effective communication.
5. Receives and Files, and follows through all incoming purchasing requests from the property.
6. Performs other tasks as deemed appropriate by the Financial Controller.
7. Researches materials and gather pricing information for estimating purposes.
8. Prepares and distributes all necessary bidding documents to prospective suppliers.  Responsible for opening bids and proposals and conducting bid evaluations.
9. Purchases needed supplies and equipment by competitive bidding, quotations, and negotiations, compliance with hotel policies and procedures
10.  Maintains accurate and complete purchasing records as required by hotel policies and procedures

CRITERIA:

1.  Bachelor degree in related field
2.  Minimum 3-5 years of experience in management role
3.  Good English language skills
4.  Detailed knowledge of working practices of the Purchasing department
5.   Strong administrative skills with working knowledge of computer systems